Who Spreadsheets is for
Spreadsheets are the default system for most first-time landlords and plenty of small managers.
Spreadsheets are fine at 1–3 units. Past that they fail on ledger continuity, resident portals, audit trails and anything an accountant or a court would want to see.
Spreadsheets are the default system for most first-time landlords and plenty of small managers.
Effectively free, plus the hours you spend maintaining it and the cost of the first mistake.
**Choose Spreadsheets:** You have exactly one rental and no plans to grow.
**Choose Ayillo:** You have residents, deposits, or an accountant asking for a ledger.
Upload your spreadsheet directly — the Migration Center maps columns and shows you every row before committing.
Ayillo also ships reverse migration: a full export of your data in the same shape you gave us, any time. Easy to leave is part of the product.
Ayillo wrote this comparison, and we say so plainly. Every pricing figure comes from the vendor's own published page on the review date, marked as an estimate where the vendor quotes privately. We link to each source so you can check it yourself.
Estimated monthly software cost. Spreadsheets figures come from their published pricing page; Ayillo figures are computed from our public price list — no quote, no minimum, no setup fee.
| Portfolio | Spreadsheets | Ayillo |
|---|---|---|
| 25 units | $0 + your time | $89/mo |
| 100 units | $0 + a lot of your time | $219/mo |
| 250 units | not viable | $439/mo |
Estimates only, reviewed 2026-08-15. Vendor pricing changes — confirm on their site before deciding. Ayillo add-on modules are priced separately and shown on /plans.
| Capability | Spreadsheets | Ayillo |
|---|---|---|
| Published pricing (no quote required) | n/a | Yes — full calculator on /plans |
| Monthly minimum | None | None beyond the $49 workspace |
| Onboarding / setup fee | None | None |
| Accounting & GL | Whatever you build, with no audit trail | Double-entry GL, owner statements, payouts |
| Online rent, autopay, late fees | Manual | Included |
| Maintenance & vendor portal | Text messages and memory | Work orders, vendor company portal, bids, invoices |
| Resident app experience | None | AyiLiving — rent, repairs, lease, documents, community board |
| Resident-to-resident community board | No | Yes — in-app only, building-scoped |
| Commercial / CAM leases | Manual | Commercial terms, CAM reconciliation, deal desk |
| Listings marketplace + syndication | No | Native Ayillo marketplace + syndication partners |
| Property websites | No | AyiSites included as a module |
| Screening | Manual | Optional partner, or keep your own provider |
| Broadcast notices with cost controls | Manual | Budgets, reach ceiling, approval chain, audit trail |
| Migration in and out | Copy and paste | Guided import + reverse migration export, no lock-in |
Compiled from Spreadsheets's public site on 2026-08-15. Written by Ayillo — verify anything that decides your purchase.
General information only, not legal, financial, or tax advice. Confirm current rules with a licensed professional in your jurisdiction.
For some teams, yes. You have exactly one rental and no plans to grow. If that's not you, Ayillo is likely the better fit: You have residents, deposits, or an accountant asking for a ledger.
Ayillo is $49/month including 5 units, then per-unit pricing that steps down with volume — $89/mo at 25 units, $219/mo at 100 and $439/mo at 250. No minimum, no setup fee, full calculator on the plans page.
Upload your spreadsheet directly — the Migration Center maps columns and shows you every row before committing.
Last reviewed 2026-08-15 against published vendor pricing pages. Software pricing changes; verify before purchase.
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