Who AppFolio is for
AppFolio is the enterprise-leaning standard for professional residential management companies — deep accounting, deep reporting, a large services attach, and an AI story (Realm-X) aimed at large operators.
AppFolio is built for 200+ unit management companies with a dedicated accounting team and budget for a monthly minimum. Ayillo publishes its prices, has no minimum, and runs the same leasing → rent → maintenance → reporting loop with a modern resident app on top.
AppFolio is the enterprise-leaning standard for professional residential management companies — deep accounting, deep reporting, a large services attach, and an AI story (Realm-X) aimed at large operators.
AppFolio no longer prints per-unit rates on its pricing page. Independent 2026 trackers report Core around $1.40–$1.49 per unit per month with a roughly $280–$298 monthly minimum and a 50-unit minimum; Plus around $3/unit ($900 min) and Max around $5/unit ($1,500 min). Onboarding fees apply.
**Choose AppFolio:** You run 250+ units with a dedicated accounting function, need trust-accounting depth and enterprise reporting, and you're comfortable with a quote-based contract.
**Choose Ayillo:** You want the same operating loop with published pricing, no minimum, same-day setup, and a resident app that people actually open — with commercial leases, marketplace exposure and websites included in one workspace.
AppFolio: 200+ units with an accounting team. Ayillo: 1 unit through multi-thousand-unit PMCs.
AppFolio exports owners, properties, units, tenants, leases and GL history to CSV/Excel. Ayillo's Migration Center maps those files, previews every row before you commit, and reconciles ledger balances against a cutover date.
Ayillo also ships reverse migration: a full export of your data in the same shape you gave us, any time. Easy to leave is part of the product.
Ayillo wrote this comparison, and we say so plainly. Every pricing figure comes from the vendor's own published page on the review date, marked as an estimate where the vendor quotes privately. We link to each source so you can check it yourself.
Estimated monthly software cost. AppFolio figures come from their published pricing page; Ayillo figures are computed from our public price list — no quote, no minimum, no setup fee.
| Portfolio | AppFolio | Ayillo |
|---|---|---|
| 25 units | ~$298/mo (minimum applies) | $89/mo |
| 100 units | ~$298/mo (minimum applies) | $219/mo |
| 250 units | ~$373/mo | $439/mo |
Estimates only, reviewed 2026-08-15. Vendor pricing changes — confirm on their site before deciding. Ayillo add-on modules are priced separately and shown on /plans.
| Capability | AppFolio | Ayillo |
|---|---|---|
| Published pricing (no quote required) | No — quote only | Yes — full calculator on /plans |
| Monthly minimum | Yes — roughly $280–$298/mo, 50-unit minimum | None beyond the $49 workspace |
| Onboarding / setup fee | Yes — onboarding fee | None |
| Accounting & GL | Deep — trust accounting, full GL | Double-entry GL, owner statements, payouts |
| Online rent, autopay, late fees | Included | Included |
| Maintenance & vendor portal | Work orders, Smart Maintenance call center (paid) | Work orders, vendor company portal, bids, invoices |
| Resident app experience | Online Portal — rent, requests, documents | AyiLiving — rent, repairs, lease, documents, community board |
| Resident-to-resident community board | No | Yes — in-app only, building-scoped |
| Commercial / CAM leases | Commercial supported in higher tiers | Commercial terms, CAM reconciliation, deal desk |
| Listings marketplace + syndication | Premium Leasing + syndication network | Native Ayillo marketplace + syndication partners |
| Property websites | Property websites included | AyiSites included as a module |
| Screening | Built-in screening | Optional partner, or keep your own provider |
| Broadcast notices with cost controls | Bulk text/email, no spend ceiling published | Budgets, reach ceiling, approval chain, audit trail |
| Migration in and out | Onboarding team on the way in; export on the way out | Guided import + reverse migration export, no lock-in |
Compiled from AppFolio's public site on 2026-08-15. Written by Ayillo — verify anything that decides your purchase.
General information only, not legal, financial, or tax advice. Confirm current rules with a licensed professional in your jurisdiction.
For some teams, yes. You run 250+ units with a dedicated accounting function, need trust-accounting depth and enterprise reporting, and you're comfortable with a quote-based contract. If that's not you, Ayillo is likely the better fit: You want the same operating loop with published pricing, no minimum, same-day setup, and a resident app that people actually open — with commercial leases, marketplace exposure and websites included in one workspace.
Ayillo is $49/month including 5 units, then per-unit pricing that steps down with volume — $89/mo at 25 units, $219/mo at 100 and $439/mo at 250. No minimum, no setup fee, full calculator on the plans page.
AppFolio exports owners, properties, units, tenants, leases and GL history to CSV/Excel. Ayillo's Migration Center maps those files, previews every row before you commit, and reconciles ledger balances against a cutover date.
Last reviewed 2026-08-15 against published vendor pricing pages. Software pricing changes; verify before purchase.
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